Tally ERP 9 [the ugly truth] by Profits Tax Consultants

Thinking of purchasing Tally ERP 9? Read this article before making that decision.

Just because Tally is an FTA registered software does not make it a good solution nor does it mean that you cannot choose any other software that is not FTA registered.

Disadvantages of Tally ERP 9

1. Not user-friendly at all. I have met many CEO’s and In-House Accountants who contact me soon after setting up Tally ERP 9 and ask me to provide them with our accounting services simply because they realize how complex it is to use Tally ERP 9. Unless you are a qualified accountant or have employee a qualified accountant with at least 2 years’ experience Tally ERP 9 is just not user friendly and thus not appropriate for small businesses with limited resources.

2. Single screen software. Tally ERP 9 does not allow you to work on more than one ledger at a time which makes it difficult to review work whilst making entries into the ledger. This is a very basic function and means that it really slows down the accounting process.

3. Useless paid upgrades. You have to purchase any upgrades and in fact there is little noticeable difference between Tally 4 and Tally 9 but the cost of upgrading is expensive as you require call out from Tally Partners and typically this will cost between AED 1000 and AED 2000 per installation.

4. Not ideal for multi-branch. The only way to operate tally from multi-sites is to use VPN and this is hardly practical today. To make it effective you have to invest in servers and LAN bundled with Tally.net and then don’t forget the consultancy and implementation costs.

5. No flexibility on Chart of Accounts. The default setting button is not provided and if you want to change the setting after configuration settings are done you will have to restart and delete all the ledgers and start again from the beginning. Once you have created the journal voucher it is not possible to make changes in it. This makes Tally 9 very rigid and difficult to use.

6. No central support. Tally 9 is not supported centrally by Tally itself and instead you have to rely on the partner network and the fees charged can vary significantly as well as the level of expertise, not always related.

7. Low Security. Do not lose your password as it is difficult to retrieve data without the password and very time consuming.

8. Loss of data. Since Tally ERP 9 is desktop or server based the risk of losing your data is huge should your machine crash or become infected by a virus.

9. No customization or module integration. It is not possible to custmise Tally 9 or integrate with any other software.

Still thinking of purchasing Tally ERP 9?

I didn’t think so.

As an alternative consider Xero Cloud Accounting Software. We are a xero certified silver partner in Dubai and provide the software free of charge as part of our vat accounting packages: https://dubaitaxexperts.com/our-plans/

Profits Tax Consultants is a tax consultancy and accounting firm based in Dubai and licensed by the DED. We provide fixed fee accounting services to businesses all over Dubai and Sharjah. We provide free VAT compliant cloud-based accounting software and we are the only firm in the UAE to provide real-time accounting services through our unique cloud powered business model. Visit us on www.dubaitaxexperts.com

This article was written by Ali Afzal, a tax consultant in Dubai and the Managing Director of Profits Tax Consultants. Connect with me on Linkedin: https://www.linkedin.com/in/aafzal1/

Paying your VAT to the FTA by Profits Tax Consultants

making payment to fta

That time of the year has arrived when many small businesses have submitted their VAT return and are now making VAT payment to the FTA.

Below are the options on how to make payment to the FTA (caution each one has a cost associated and you should check all options to find out which is the cheapest – we suggest the exchanges):

  1. Paying via e-Dirham or credit card through the FTA Portal.

Yes the most obvious is to log in and pay via e-dhirham or VISA and Mastercard. This option is simple, quick and for those last minute payments probably the best option. Although we have not tested the e-dhirham option the VISA and Mastercard do seem to be very expensive option.

  1. e-Debit payment option allows the Taxable Person to directly debit the amount to FTA’s bank account when making any due payments.

You can make a payment through e-debit and the fee for using eDebit is AED 10 which will be charged by e-Dirham. This option only works if you have a bank account with any of the following banks:

  • Citibank (Retail)
  • Commercial Bank of Dubai (Corporate and Retail)
  • Dubai Islamic Bank (Retail)
  • Emirates NBD (Corporate and Retail)
  • First Abu Dhabi Bank (Corporate and Retail)
  • Noor Bank (Retail)
  • Standard Chartered (Corporate and Retail)

Please note that this is an initial list of banks and the list may have changed and its ideal to check with your bank.

e-debit payment is made through the FTA portal by clicking ’Pay via Bank’.

  1. Paying via bank transfer (GIBAN). A GIBAN is a unique IBAN number that is given to every taxable person and should be displayed on your FTA Portal.

Once you get your GIBAN you can then proceed to make a normal local bank transfer via your bank and add the FTA as a beneficiary using the GIBAN number and FTA Details.

Please note this option can take up to 24hrs to appear in your account.

  1. Exchanges (UAE Exchange or Al-Ansari Exchange)

It is now possible to make a payment to the FTA through a number of the exchanges in Dubai. You will require the following information:

  • TRN No
  • GIBAN Number
  • Amount Payable
  • And take some ID (always handy)

REMEMBER: In case a payment is not received on time, a penalty of late payment will apply. In order for the payment to be credited to your account by the 28th you should make the payment before by the 25th of the month (at the latest). 

For help on submitting your VAT Return, Profits Tax Consultants offer a vat submission only package for AED 2000 per quarter. Visit our website on www.dubaitaxexperts.com

This article was written by Ali Afzal, a tax consultant in Dubai and the Managing Director of Profits Tax Consultants.

It is possible that this information is out-of-date and you should confirm the facts by visiting the FTA Payment User Guide by clicking here.

How to register for VAT by Profits Tax Consultants

VAT Registration

 

VAT Registration can be complex and getting it wrong could mean that your application is ‘denied’. We decided to write this article in order help applicants avoid the common errors that we have had to deal with on behalf of our clients.

About Us

Profits Tax Consultants is a tax consultancy and accounting firm based in Dubai and licensed by the DED. We provide fixed fee accounting services to businesses all over Dubai and Sharjah.  We provide free Vat Registration compliant software and we are the only firm in the UAE to provide real-time accounting services through our unique cloud accounting business model. Visit us on www.dubaitaxexperts.com

VAT Registration – Mandatory

Ultimately if you are an existing business and in the last 12 months (no longer 2017 but till date)your sales exceeded AED 375,000 then you must register for VAT. This is considered Mandatory registration. If however your sales in the last 12 months were below AED 375,000 but above AED 187,500 then you can still register for VAT on a Voluntary basis.

Penalty Extension

Vat Registration for Businesses not registering could face a penalty of AED 20,000 as per the FTA and this deadline has now been extended to the end of April 2018. You must apply to register before this date.

Getting Started

Firstly, you need to create a user name and ID which is a very simple process and takes only 5mins. You can do that by visiting this link: https://eservices.tax.gov.ae/en-us/signup

Once registered you have to wait for the confirmation email to be sent to your email address used in the registration. Note: please do not forget your email ID and PW or security questions (and yes many people go forget).

 

Section 1 – About the applicant

Key mistakes made in this section are what to select when the trade license is a professional license? From our experience we have had no problems with selecting Legal person – Other and then entering Sole Establishment in the ‘If other, please specify’ section.

Also it is very important to select Mandatorily v’s Voluntarily. Only select Mandatorily if your past sales are over AED 375,000 otherwise always select Voluntarily.

 

Always select no to Tax Group unless you are registering for a Tax Group and this subject area will be covered in another article.

 

Section 2 – Details of the applicant

Legal entity name needs to be exact and do not worry about the Arabic as you can go to the DED website here: http://www.dubaided.ae/English/Pages/default.aspx and actually search your trade name and copy and paste the Arabic wording.

Trade License information should be exact and the rest of this section is pretty straightforward.

 

Section 3 – Contact details

A simple point to note here is that whatever contact number is entered here will  receive SMS updates from the FTA in regards to the Vat Registration matters of the company.

Section 4 – Bank Details

Bank details have not always been a mandatory requirement and in our opinion where it is voluntary I would just leave it blank. If mandatory then complete with the main bank account details used by the business.

 

Section 5 – Business Relationships (optional)

This section has always been optional and therefore we always choose not to complete this section.

 

Section 6  – About the VAT Registration

Very important section and a ‘must get right’ section. Select the closest activity as you will not always find the right activity.

Turnover is your gross sales for the last 12 months – NOT 12 months of 2017 – but the 12 months till the date of application. Upload of proof is nearly always optional and I would only use this section if you are a commercial landlord whereby you will need to upload the title deed of the commercial property.

Expect turnover in the next 30 days is provisional but try to keep it as realistic as possible and in any case is should be over AED 15,000 in order to qualify for Voluntary Registration.

Import and Export and the rest of these areas are a very technical point and not possible to discuss in this article. We may soon write an article on Import & Export and in that article we will cover this section in more detail.

For those of you who do not Import or Export then its simple NO, NO, NO, NO.

 

Section 7 – Declaration

The declaration will require you to enter all your details again and it does always ask for Proof of Authorization and in the past we have always uploaded the Visa Page of the Manager in this section as it effectively confirms that the person has a Manager Visa from the company and typically this seems to work as a POA to manage the affairs of the company.

If you are operating in the name of a local sponsor then you really need to get a Power of Authority letter drafted and signed by the sponsor giving you authority to act on behalf of the company ‘on all matters relating to VAT Accounting and the FTA’.

Section 8 – Review and Submit

I would recommend that you make a printout of the initial submission and review in detail against all IDs and make sure that it is 100% correct. This will save you weeks in time if it is submitted incorrectly.

Once submitted you must make sure that you always have access to the email ID used in the initial registration process as this is where all communication will be sent as well as the mobile number used.

The standard time is takes for the FTA to respond is 20 working days and they normally revert much sooner. Just expect that it can take up to 30 days in total.

If any amendments are required it is ideal to make them sooner than later.

That’s all from us at Profits Tax Consultants and remember we charge AED 500 to apply for your VAT Accounting although you could manage it yourself using this article. Contact us on www.dubaitaxexperts.com

This article was written by Ali Afzal, a tax consultant in Dubai and the Managing Director of Profits Tax Consultants.